Businesses that do not encrypt their information risk losing it. Legal professionals risk private and confidential client information when they do not take steps to secure it properly. Your operating system has encryption built in, through Windows Bitlocker or Mac File Vault II. If you are one of those lawyers on an older version of Windows, use Truecrypt or Diskcryptor to encrypt your hard drive.

Full disk encryption is a baseline now for legal professionals. If you must use portable drives, use your encryption software on them as well. In reality, all computers and drives are portable, which means . . . [more]

Clay Shirky, way back in 2008, had a hypothesis: that it isn’t a case of too much information; it’s that we haven’t yet got the filters to help us manage that overload.

And we have to assume that the amount of information we’re already getting will continue to grow. Which is not necessarily a bad thing. But, if we are to deal with that firehose aimed at our brains, we need to get smarter; because if we don’t we’re just going to get wetter.

When looking for recommendations of where to eat in a new city, for example, . . . [more]

Boy oh boy, is this a hotly debated topic – and we happened to attend a very illuminating presentation by Mark Jacobsen, the Senior Director of Strategic Development and Thought Leadership for FindLaw (long position title!). While I am normally somewhat skeptical of FindLaw (after all, they are in the business of selling websites/SEO), Mark did a great job of presenting a study done by FindLaw in a “teaching” rather than a “selling” way.

His presentation was entitled “The Futility of Chasing Silver Bullets: An Analysis of Aggregate Search Performance for Law Firm Websites.” They apparently like long titles at . . . [more]

Lawyers want to find information quickly. I often hearken back to now-increasingly dated LexisNexis workplace productivity surveys – 2008 and 2010 – for data on this need. Desktop search periodically raises its profile as one of the tools that lawyers can use. Vivian Manning and Catherine Sanders Reach have both taken a look at some of the tools commonly discussed in legal circles and they provide a good short list of products to review.

We had a recent need for a simple tool to roll out to a small group of researchers and decided to take a look at desktop . . . [more]

Interest is returning to the potential of expert systems or knowledge-based systems in law. This is in part due to the increased capabilities of machines at a time when the business of law is undergoing dramatic change. It comes with the obligatory “us vs them” talk of lawyers work being taken over by machines that learn. While I have always found the binary thinking of computers attractive compared to some legal reasoning, in this case, an either/or approach is too blinkered.

Hence, I recently tweeted rather cryptically for the sake of brevity: Tools, like lawyers, imperfect alone, hence need each . . . [more]

One of the principles governing how the law has come to terms with electronic or digital technology is that of media neutrality: the law should work the same way regardless of the medium by which information is created, communicated or stored. We do not want to create a parallel system of legal rules that apply only when certain technologies are used. We may need to adapt our usual rules to deal with special characteristics or applications of the technology, but these should disrupt normal expectations as little as possible. The challenge is to judge how far it is appropriate to . . . [more]

With his latest project Fargo, Dave Winer puts outliners where they belong: everywhere. Fargo runs in your web browser and stores your data in your Dropbox folder. This combination of browser and cloud puts the outliner everywhere making it a good choice for anyone looking for ubiquitous note taking and writing capabilities.

Why an outliner?

The short answer is that you can reduce most writing to an outline, a series of expandable points or topics. If you think about it for a minute it is easy to see most legal writing as an outline. Many of those course outlines . . . [more]

The buzzword bingo I played during LegalTech NY and ReInvent Law was won by the word “change”. It was an amazing firehose-of-information week, and getting off the plane I was committed to picking up Kotter’s Leading Change book (again), plus I ordered Rogers’ Diffusion of Innovations book. But the February blues of a Toronto winter got the best of me and I ended up reading Switch instead. (It was an easier and happier read as it turned out.)

I came away from New York with the (rather obvious) thought that: change will be slower if solutions don’t make things easier, . . . [more]

Remember the childhood game of chasing all of your friends in an attempt to merely lay a finger on them so they could assume the role of the “it” person? It doesn’t feel much different these days when dealing with technology. There are a ton of “bad guys” trying to compromise your technology for a variety of reasons. Once your computer is infected it may be a long time before you are even aware of the compromise.

Advanced Persistent Threat (APT)

There are so many definitions of APT that it can make your head spin. It can refer to an . . . [more]

One of the most significant threats to client confidential and private information in law firms is bad passwords. Unless lawyers and paralegals are substantially different from the general public, we’re using the same bad practices when we create and re-use passwords as everyone else.

You’ve already heard all the suggestions on using better passwords, so I will leave that dead horse alone. In fact, I’ll suggest that you forget it. If you think you can create sufficient secure passwords for all of your offline and online accounts and devices, you’re a better person than me. The rest of us should . . . [more]

Do you ever wonder about how all that tech that you’re using every day really works? What powers all those social networks that seem so important? Is that website really magic? How does Dropbox work anyway? Building and managing all this tech was once the arena of specialists, developers, programmers, system administrators and such. This is no longer true.

Thanks to advances in technology it’s possible for you to hold a fully functional Internet server in the palm of your hand. Add in a handful of open source software and you’re well on your way to understanding just how all . . . [more]

While many might have given up on AI in law due to its special challenges, interest is stirring nearby. IBM’s Watson ingestion of millions of journal pages, medical evidence and patient records, means that it is allegedly better at diagnosing cancer than human doctors. Meanwhile Google has been buying up the world’s top machine learning experts and their companies, with the latest being UK-based DeepThink. It is in part explained by the fact that Google’s engineering director Ray Kurzweil is a relentless inventor and an artificial intelligence pioneer. While Google helps make us smarter now, Kurzweil believes that AI will . . . [more]